HallowMarine Sponsor/Vendor Contract

Once a year, the Oklahoma Aquarium opens its doors to trick-or-treaters of all ages to enjoy a safe, fun, indoor alternative to traditional Halloween activities. HallowMarine 2013 will feature our popular mermaid and pirate divers, a giant pirate ship bounce house, a Pee-Wee Pirate Zone just for the little ones, plenty of games, activities and candy on the Trick-or-Treat Trail.

It’s the only place around where visitors can shake hands with a friendly pirate or two and leave with the biggest bag of loot on dry land. Best of all, the Oklahoma Aquarium exhibits remain open during the festivities, so it’s two splashes of fun in one! Your organization is invited to become part of the excitement by joining us as a leading sponsor or participant on the Trick-or-Treat Trail.

 

Sponsor Levels and Benefits

$10,000 Presenting Sponsor

• Prominent recognition throughout the aquarium during 5 days of HallowMarine
32 tickets to HallowMarine
10 tickets to Sponsor Appreciation / Volunteer Orientation Dinner – Oct. 24th
• Logo included in all HallowMarine print advertising (Tulsa Kids, Tulsa World, etc.) – Deadline for inclusion is Sep. 12th
• Logo on HallowMarine banner, posters and flyers – Deadline for inclusion is Oct. 4th
• Name recognition in any HallowMarine broadcasting
• Premium booth placement on Trick-or-Treat Trail (optional)

- Aquarium provides you candy for trick-or-treaters
- Aquarium provides 6’ table, black linen, and 2 chairs for your booth
- You provide at least 2 booth attendants each night of participation
- Booth attendants encouraged to wear costumes or company logo shirt
- Name tags provided for booth workers for easy entrance
- You are encouraged to decorate your booth in Halloween or company theme
- You may hand out coupons, brochures or other materials with candy

$5,000 Gold Sponsor

• Logo recognition at HallowMarine
16 tickets to HallowMarine
10 tickets to Sponsor Appreciation / Volunteer Orientation Dinner – Oct. 24th
• Logo included in all HallowMarine print advertising (Tulsa Kids, Tulsa World, etc.) – Deadline for inclusion is Sep. 12th
• Logo on HallowMarine banner, posters and flyers – Deadline for inclusion is Oct. 4th
• Premium booth placement on Trick-or-Treat Trail (optional)

- Aquarium provides you candy for trick-or-treaters
- Aquarium provides 6’ table, black linen, and 2 chairs for your booth
- You provide at least 2 booth attendants each night of participation
- Booth attendants encouraged to wear costumes or company logo shirt
- Name tags provided for booth workers for easy entrance
- You are encouraged to decorate your booth in Halloween or company theme
- You may hand out coupons, brochures or other materials with candy

$2,500 Silver Sponsor

• Logo recognition at HallowMarine
8 tickets to HallowMarine
6 tickets to Sponsor Appreciation / Volunteer Orientation Dinner – Oct. 24th
• Logo included in all HallowMarine print advertising (Tulsa Kids, Tulsa World, etc.) – Deadline for inclusion is Sep. 12th
• Logo on HallowMarine banner, posters and flyers – Deadline for inclusion is Oct. 4th
• Premium booth placement on Trick-or-Treat Trail (optional)

- Aquarium provides you candy for trick-or-treaters
- Aquarium provides 6’ table, black linen, and 2 chairs for your booth
- You provide at least 2 booth attendants each night of participation
- Booth attendants encouraged to wear costumes or company logo shirt
- Name tags provided for booth workers for easy entrance
- You are encouraged to decorate your booth in Halloween or company theme
- You may hand out coupons, brochures or other materials with candy

$1,500 Bronze Sponsor

• Logo recognition at HallowMarine
6 tickets to HallowMarine
4 tickets to Sponsor Appreciation / Volunteer Orientation Dinner – Oct. 24th
• Logo included in all HallowMarine print advertising – Deadline for inclusion is Sep. 12th
• Logo on HallowMarine banner, posters and flyers – Deadline for inclusion is Oct. 4th
• Premium booth placement on Trick-or-Treat Trail (optional)

- Aquarium provides you candy for trick-or-treaters
- Aquarium provides 6’ table, black linen, and 2 chairs for your booth
- You provide at least 2 booth attendants each night of participation
- Booth attendants encouraged to wear costumes or company logo shirt
- Name tags provided for booth workers for easy entrance
- You are encouraged to decorate your booth in Halloween or company theme
- You may hand out coupons, brochures or other materials with candy

$500 Trick-or-Treat Trail Vendor/ Sponsor (must participate at least 3 nights)

4 tickets to HallowMarine
2 tickets to Sponsor Appreciation / Volunteer Orientation Dinner – Oct. 24th
• Listed in all HallowMarine print advertising – Deadline for inclusion is Sep. 12th
• Listed on HallowMarine banners, posters, and flyers – Deadline for inclusion is Oct. 4th
• Booth on Trick-or-Treat Trail

- Aquarium provides you candy for trick-or-treaters
- Aquarium provides 6’ table, black linen, and 2 chairs for your booth
- You provide at least 2 booth attendants each night of participation
- Booth attendants encouraged to wear costumes or company logo shirt
- Name tags provided for booth workers for easy entrance
- You are encouraged to decorate your booth in Halloween or company theme
- You may hand out coupons, brochures or other materials with candy

Trick-or-Treat Trail Vendor (must participate at least 3 nights)

2 tickets to HallowMarine
2 tickets to Sponsor Appreciation / Volunteer Orientation Dinner - Oct. 24th
• Listed in all HallowMarine print advertising – Deadline for inclusion is Sep. 12th
• Listed on HallowMarine banners, posters, and flyers – Deadline for inclusion is Oct. 4th
• Booth on Trick-or-Treat Trail

- Bring a table no longer than 6’, chairs and table covering
- You are encouraged to decorate your table in Halloween or company theme
- Provide at least 2 booth attendants each night of participation
- Booth attendants encouraged to wear costumes or company logo shirt
- Name tags provided for booth workers for easy entrance
- You provide candy each night of participation for 800-1,000 trick-or-treaters
- Please note, candy must be quality candy; no mini Tootsie Rolls, Dum Dums, etc. unless it is a small part of assorted candy
- You may hand out coupons, brochures or other materials with candy

Deadlines

• Complete contract by September 12, 2013 for inclusion in major marketing materials.
• Complete by October 4th, 2013 for inclusion in secondary marketing materials.
• Final deadline for participation in general is October 21, 2013.

For more information, contact: Keeley Mead, kmead@okaquarium.org, (918) 528-1507.

HallowMarine Sponsor/Vendor Contract

  • • Event hours are 6:30 p.m. – 9:00 p.m., but you will need to arrive 20 to 30 minutes early to check in and set up. Your booth should be ready to go by 6:15.

    • 2 booth attendants are highly recommended due to high traffic. However, if there is only 1 attendant, please alert Oklahoma Aquarium staff if you need to leave your booth unattended for any reason.

    • The Oklahoma Aquarium is not responsible for any damage or loss incurred during HallowMarine, including durng set up and break down.

    • If you are a Trick-or-Treat Trail Vendor, you must provide quality candy to trick-or-treaters; no mini Tootsie Rolls, Dum Dums, etc. unless they are a small part of assorted candy.

    • The Oklahoma Aquarium reserves the right to require modifications to a sponsor booth if decorations, marketing material or behavior are deemed inappropriate or offensive to guests.

    • By signing below, the sponsor/vendor agrees to meet all requirements as listed in the sponsor levels and contract.

 

Verification